Project web access not updating

You can configure Project Server 2010 to automatically synchronize Microsoft Project Web App (PWA) users with Project sites when they are created, when projects are published, and when user permissions change in PWA.

When you do this, users who have been added to the project or who have been granted Manage Share Point Foundation permission in Project Server 2010 are added to at least one of four Share Point Server 2010 groups: Project Server 2010 groups and Share Point Server 2010 are synchronized when a project is published (assuming that the auto synchronize option is enabled) or the administrator selects a project workspace site on the Project Workspaces page and then clicks Synchronize.

Security at the authentication level is tightly integrated between Project Server 2010 and Share Point Server 2010, whereas user and group authorization is handled separately by Project Server 2010.

When a project is published, if the server was configured to enable it, a project workspace site is created.

To ensure that “creative” project managers don’t inadvertently wreak havoc in PWA, we need to create a new Share Point group with more benign permissions.

We will then add PWA users to this new group, and remove them from the old ones.

Note that by default members have Site Permissions such as Manage Permissions, Add and Customize Pages, Apply Themes and Borders, Apply Style Sheets, and Create Groups.

Microsoft Project Server 2010 is completely dependent on Microsoft Share Point Server 2010 to support its user interface and farm topology.

In the example above, a very creative project manager decided to “Change the look” of PWA, not realizing that this change impacted all users.

In our experience, most organizations do not want to grant these rights to any users who are not application administrators.

The Project Web App Sync function in Project Online and Project Server 2013 has the effect of automatically adding users to this Share Point group when they are added to the Project Server “Project Managers” security group through Server Settings = Manage Groups.

The upside of this feature is that the administrator does not have to manually add users to the Share Point group so that they can access PWA.

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